Annotations are explanatory notes that you can add to each document in your results list. Annotations allows you to mark specific documents for future reference.
Create an annotation by selecting a document and clicking on the following button:
When the annotation settings pop-up window opens, you can do the following:
- Enter the annotation text (a maximum of 500 characters).
- Choose one of the six optional annotation colors.
- Click SAVE to save your changes. You will see the annotation icon in the color of your choice in your results list.
The following are automatically provided by the system:
- The annotation name is automatically generated.
- The publication title is automatically displayed (the title of the document the annotation is attached to).
- The annotation date is automatically generated.
Edit Existing Annotations
You can edit your existing annotations in the following ways:
- Edit the annotation text in the text box.
- Change the color by selecting any of the available colors.
- Delete the annotation by clicking on the following button:
- Save your changes by clicking on .
Annotations in Family Mode
Annotations can only be attached to individual documents, and not all of them are visible in family mode, because the results list displays only one document from a family in families mode. If you are searching for annotations, switch to publication mode.
If you add an annotation to a document in families mode, the annotation will only be visible if you keep the same family settings in your user preferences.
Execute Annotation Search
Search annotation texts by using the operator ANNOTATION .
Note: You can use wildcards for your annotation search. For example, the ANNOTATION(*)
query retrieves all documents you added an annotation to.
You can use annotation search in combination with other search objects. For example, the
ANNOTATION(further*) AND TI:(inhibitor) query searches within the annotated documents
for phrases starting with "further" AND titles (TI) containing "inhibitor":
Remember: You can use special characters in the annotation text, but you cannot use them in
an annotation search.
Annotations are added as your personal fields to the document. They can be exported like any other document field.